Billing info - Balanced Systems
Hi! Welcome to Balanced Systems. As we start our working process together, we need to collect your company's billing info, so that we can issue invoices and contracts in the correct way. Filling out this form will help us manage the paperwork easier throughout our entire engagement. It's a bit of work now, but will save us plenty of back-and-forth as we work together.
Our projects are broken down into Phases, and for each Phase we bill 50/50. 50% of the fee upfront, and the other 50% after client acceptance of all deliverables.
We sign a single contract for the entire period of our work together, but amend it as scope evolves. We send invoices at the beginning and end of each Phase. We always bill per project, with fees agreed before signing, so no unexpected bills will come your way. We might modify the SOW as the work is ongoing, but we will agree on this together before any billing is in motion.
Your company's full, legal name of incorporation, including Inc, Ltd, GmbH, Sp.Z.O.O. and others.
This is the email of the person that will be your company's dedicated representative who will interact with us the most during our project.
Choose the country where your company is incorporated
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If you own multiple entities, choose the entity you would like us to bill to.
Your company's full incorporation address
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Your company's tax identification number
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Since we're incorporated in the EU, we need this to correctly charge or not charge VAT (we issue VAT-free invoices for clients outside of the EU, but we do need this number for invoicing).
For EU, this is the VAT number. For the US, this is the EIN or TIN. For Australia, ABN. Canada, the BN. For UK, UAE, Saudi Arabia, and many other countries, this is the VAT number.
Person that has the legal right to sign contracts with us
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Please enter the full name of the person who will be signing contracts with us, and their role within the Company.
Email address of the person who should be CCed on contracts
We can automatically CC this person on contracts to be signed, for ease of processing. By default, we send contracts to the Project Contact Person in Field 2. This could be your CEO, CFO, or direct manager.
Email address of the person who should be CCed on invoices
We can automatically CC this person on invoices to be paid, for ease of processing. By default, we send invoices to the Project Contact Person in Field 2. This could be your accountant, CFO, or Accounts Payable person.
Currency that we should issue invoices in
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We always price our project in USD, but can bill and process payments in multiple currencies for ease of accounting.
Thank you! That's it, now time for us; we'll send you a draft contract in the next few days. Our main working contract has a comprehensive confidentiality clause that covers all sensitive information. Any questions? Email
alex@balancedsystems.io.